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Administrative Assistants
The City of Wautoma is currently accepting resumes for two administrative assistant positions. Applicants must have strong professional office experience, computer skills and customer service skills. Governmental office experience is a plus. Full job description and residency requirements are posted below. Resumes must be submitted to the City Administrator/ Clerk/ Treasurer Ryan P. McCue by 4:30 p.m. by Friday, July 8, 2011.
JOB TITLE: Administrative Assistant
Employment Status: Appointed by the City Administrator/ Clerk/ Treasurer and an at will position.
Hourly Pay: $7 to $10 depending on qualifications
Supervisor: City Administrator/ Clerk/ Treasurer
Hours of Work: Up to 20 hours per week Monday through Friday from 8:00 a.m. to 4:30 p.m
Work Site: Wautoma City Hall and other sites as necessary
Probation Period: First six months of employment
PRIMARY FUNCTIONS: Serve as the first point of contact for the general public and treat customers in a professional and courteous manor. Help residents by directing phone calls, booking reservations, directing phone calls, filing and answering general questions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Duties shall include but not be limited to the following:
- Pleasantly greet customers.
- Answer and process customer inquiries and complaints in a professional and courteous manner
- Receive and receipt payment for various transactions.
- Assist in typing and cataloging resolutions and ordinances and place in municipal code book.
- Assist in all election related work including voter registration, processing absentee ballots and assisting on Election Day.
- Process, log and track facility use requests, key pick up and return
- Order and track office supplies as needed.
- Distribute and process applications for licenses and permits issued by the city and collect fees as required.
- Record payment vouchers and create checks.
- Open mail and distribute to proper personnel.
- Send, collect and route faxes and e-mail as appropriate.
- Log, track and file building permits and fees.
- Assist in printing, posting and delivery of committee, commission and board agendas and minutes.
- Attend formal classroom training or seminars as directed.
- Perform other duties and special projects as may be assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required but not entirely inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Associate’s degree preferably or equivalent combination and experience.
LANGUAGE SKILLS: Ability to read, analyze and interpret general business and technical procedures and government regulations. Ability to write clear and complete reports and business correspondences. Ability to effectively collect information and respond verbally or in writing to questions from city residents, auditors, engineers, developers, employees and general public.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure. Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions in practical situations. Ability to calculate amounts such as proportions percentages, area, and volume. Ability to apply concepts of basic algebra.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS AND ABILITIES: Ability to use Microsoft Office Suite and Windows operating systems fluently. The ability to learn new software packages. Ability to prioritize multiple tasks with good time management skills. Ability to work independently, identify work and tasks needed to be performed and completed. Must have Good organizational skills
MISCELLANEOUS: Must be able to become a Notary Public
PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee is regularly required to talk and/or hear. The employee is frequently required to sit for long periods of time, and is occasionally required to stand or walk. The employee regularly uses hands to finger, handle, or control calculator, computer and printer as well as other objects. The employee is frequently required to walk, reach with hands and arms, taste or smell, hear, and talk. The employee is occasionally required to stand for periods of time, sit, climb or balance, stoop, kneel, crouch, or crawl.
The employee must regularly lift and/or move up to fifteen pounds and occasionally lift and/or move up to thirty pounds.
Specific visual abilities required by this job include close vision and distance vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may come into contact with sensitive materials that are not subject to open records laws, may be pertinent to closed session meetings, such as personnel matters, real estate transactions, correspondence relating to possible or current litigation or otherwise. The employee must exercise good judgment and reasonable care to respect confidentiality and conform to closed session laws.
The noise level in the work environment is usually quiet to moderate. The office has a moderate volume of walk in customers, periodically multiple customers.
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